Custom workflow tools Colabs

Spend less time copying, checking and correcting.

Colabs builds small web apps and browser tools for teams across Europe whose work still depends on spreadsheets, documents and repeated manual steps. A well-scoped first version can reduce administrative work and avoid common errors without replacing every system around it.

Request an estimate

Focused workflow discovery starts at €250 excl. VAT and produces a concise scope for a first useful version.

Workflow
  1. Example file
  2. Focused checks
  3. Human review
  4. Useful output
Illustration of a person looking at layered website interface panels.
20+ years of web experience

Start with the files, exceptions and workarounds.

The useful details are usually found in the examples people handle every day. We look at the inputs, required output and awkward cases before suggesting a tool.

If the workflow depends on an existing platform, we first check what access and integration options are available.

Good candidates for a custom tool

Document workflows

Create, compare, extract or validate information in Word, PDF and Excel files.

Browser tasks

Reduce repeated data entry and checks inside an existing web platform.

Internal mini-apps

Give a specific team a clearer interface for a process that generic software handles poorly.

AI support

Use AI for a specific step, with a person checking the result.

AI can help classify documents, extract fields, summarise text or flag missing information. The interface should let people see, correct and approve the result before anything important happens.

Explore AI-assisted tools

Examples

  • Generate documents from structured form input
  • Validate spreadsheet rows before an import
  • Flag missing information in PDFs
  • Extract data from a browser-based system
  • Prepare inconsistent content for a website migration
  • Track a small approval or quality-control process
Process

From workflow to first version

1. Walk through the current process

We inspect the inputs, outputs, exceptions and checks.

2. Choose the first useful scope

We focus on one costly or error-prone part of the workflow.

3. Build and test with examples

The people doing the work help confirm what the tool gets right.

4. Agree what happens after launch

Hosting, maintenance, ownership and later changes are made explicit in the scope.

A good fit when

  • People copy data between systems manually
  • The same files are created or checked repeatedly
  • Off-the-shelf software leaves an important gap
  • You can provide examples and involve the people doing the work
Before an estimate

What we need from you

A short description of the current steps and desired result is enough for the first contact. Example files or screenshots are helpful but optional; remove confidential information before sending them.

We first confirm whether the idea looks viable and what is still needed for an estimate. If the workflow needs closer analysis, focused discovery starts at €250 excl. VAT and produces a concise first-version scope. We confirm this before any paid work begins.

If existing software already solves the problem well, building a custom tool may be the wrong investment.

Which task keeps wasting time?

Describe the current workflow and the result you want. We will reply with the questions needed to assess the idea and prepare an estimate.

Request an estimate